Admin & Data Management Support Assistant YMCA Scotland

The Gathering 2018

Enquire/Apply Print

Organisation information

YMCA Scotland

Charity registered in Scotland SC013792

Good HQ

Aims & objectives

YMCA is part of a global Christian youth work organisation that works in local communities to serve the needs of vulnerable children, young people and families. Operating in over 120 communities across Scotland, we seek to support young people to achieve their fullest potential, particularly those who struggle to cope well with the challenges that life brings them. YMCA Scotland's objectives are: Building and nurturing the capacity of local YMCAs. Developing the potential and contribution of staff, volunteers and supporters. Representing the movement nationally and internationally. Raising the profile and adding value to the YMCA brand across Scotland.
Job number
Time of attendance
Monday-Friday 9.30am-3.00pm (with 1/2 hour break for lunch)
No of references
Hours (per week)
Not supplied
Salary (£/hr)
£6.15 - £8.21 per hour depending on age

Job description

1. Administrative/PA Support – provide administrative and PA support to members of the team including email, photocopying, filing, mailings and travel bookings

2. Reception Duties – including answering telephone calls, welcome visitors, distribute incoming mail and process outgoing mail, set up meeting rooms including organising refreshments and food, monitor levels of office supplies, attend staff meetings

3. Project Support – support YMCA Scotland programmes in various locations to update and maintain critical information on data management system.

4. Social Media – support staff to maintain and update the development of YMCA Scotland website and support the implementation of the organisation’s social media strategy. Support ongoing communication via social media platforms

5. YMCA profile – support staff to promote and communicate YMCA brand effectively.

6.Other Duties – such other duties as may be required from time to time

Person specification


Knowledge of Microsoft Office packages

Good verbal and written communication skills


No formal qualifications required although a willingness to undertake training and development opportunities is essential


Flexible and adaptable

Positive attitude

Good timekeeping

Ability to work as part of a team

Enthusiastic and outgoing personality

Additional information

Be comfortable working in the Christian ethos of YMCA Scotland

PVG/disclosure requirements

Required - can start subject to a successful Disclosure/PVG scheme membership