Executive Assistant HIV Scotland

Enquire/Apply Print

Organisation information

HIV Scotland

Charity registered in Scotland SC033951

Good HQ

Aims & objectives

HIV Scotland is the national HIV policy charity for Scotland. We want a society which is: • well-informed about HIV; • devoid of HIV-related stigma and discrimination; • dealing with the spread of HIV and providing excellent treatment services. We speak out for people with HIV. HIV Scotland provides knowledge and expertise to help inform and deliver strong policies and effective strategies. To achieve this, we provide • expert advice and a voice for HIV in Scotland; • information, training and resources; • signposting to evidence, expertise and community experience; • opportunities to engage with others in shaping policy and practice
Job number
Time of attendance
Flexible between 7am-7pm
No of references
Hours (per week)
No shift
Salary (£/hr)
£9.00 per hour

Job description

HIV Scotland is the HIV Charity for Scotland. We’re known for our detailed policy work and successful advocacy for people living with and at risk of HIV.

We want Scotland to be a country where everyone has equal opportunities to healthy choices and relationships, and that achieves zero new HIV transmissions by 2030.

Our mission is to forge a positive path to overcome sexual and drug related barriers to healthy lives in Scotland for people living with HIV, PrEP users and people at risk of HIV.

HIV Scotland provides:

• Knowledge and expertise to help inform and deliver strong policies and effective strategies.

• Expert advice and a voice for HIV in Scotland

• Information, training and resources

• Signposting to evidence, expertise and community experience

• Opportunities to engage with others in shaping policy and practice

This new role will help to assist the small team with the day-to-day administration of the Charity. You will work closely with the Chief Executive, Board of Trustees and Staff to provide administrative and project support to further the charity's aims.

Principle accountabilities

1. Provide a sensitive and professional first contact to HIV Scotland by phone and email, giving general information, signposting to our services and passing on to relevant staff.

2. Managing the Chief Executive’s diary and supporting the Chief Executive at relevant meetings where required to take notes and draft minutes.

3. Setting up for meetings and events, supporting the team to run successful and engaging events.

4. Researching emerging issues relating to HIV, sexual health or public health in Scotland, and providing briefings to Chief Executive.

5. Maintaining files and contacts databases in line with current data protection legislation.

6. Support the team to coordinate volunteer initiatives.

HIV Scotland is a small charity and so you will also be expected to undertake other tasks as reasonably requested.

Person specification

General competencies for all staff:

• Uphold HIV Scotland’s vision and values.

• Manage and prioritise workload and ensure deadlines are met.

• Maintain positive and constructive working relationships with all members of the staff team and ensure that all staff are kept up to date with relevant issues and developments.

• Undertake relevant professional development activities and training as agreed with line manager.

• Maintain confidentiality, as appropriate, with sensitive or privileged information, including day-to-day observance of data protection guidelines.

• Adhere to all internal and external policies and procedures and contribute to their on-going development as required.

• If required, work outside normal working hours for which time off in lieu (TOIL) will be given.

• Have regard for your own personal health and safety and for that of those around you.


• Timekeeping

• Good written skills

• Good interpersonal skills and ability to build effective working relationships.

• Ability to work under pressure and meet deadlines.

• Excellent organisation and administrative skills.

• Flexibility in approach and willingness to take on new tasks.

• Ability to use IT tools including Microsoft Office, SharePoint, and online applications such as survey monkey.


• An understanding of HIV transmission risks.

• Basic knowledge of HIV treatment and care general information.

• Basic understanding of health and social policy issues.

Additional information

Closing date of 6th December 2019.

PVG/disclosure requirements

Not Required