Trainee Administrative Assistant Link Group Ltd

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Organisation information

Organisation

Link Group Ltd

Charity registered in Scotland SC001026

Website

https://linkhousing.org.uk

Twitter

link_group_ltd

Good HQ

@Link_Group_Ltd

Aims & objectives

The Link group of social landlords, social enterprises and voluntary organisations owns and/or manages 10000 properties in 26 of Scotland’s local authority areas. We offer homes for social rent, sale and shared ownership and provide housing support and care services. Companies comprising the Link group include the parent (Link Group),Horizon and Larkfield Housing Associations, Link Housing Association, LinkLiving and Link Homes.

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Job description

The Trainee Administrative Assistant post has been established to provide an opportunity for an individual to learn the skills required to provide effective administrative support to the team.

The post holder would support the Older Person Service which delivers 1:1 befriending and 3 social cafes. The service doesn't have administrative support at the moment. The Trainee Administrative Assistant would provide administrative support for the activities of the service which would include supporting our volunteers to administer out of pocket expenses and coordinate training.

The post holder will be assigned a mentor who will provide support and guidance throughout this placement.

Main duties will include:

• Answer incoming telephone calls and take/forward messages

• Process and distribution of incoming/outgoing mail

• Process invoices for payment

• Assist the project workers with Petty cash for volunteers and course participants

• Update knowledge and experience in Microsoft Office packages i.e. Word, Excel, PowerPoint

• Assist with scheduling and preparation of meetings organising lunches were required

• Accurate input of data entry functions.

• Effective diary management

• Photocopying

• Filing

• Gain experience in document management systems

• Communicate written and oral information accurately and efficiently

• Assist colleagues with operational administrative tasks

Person specification

Skills Required

• Willingness to learn new skills

• Good time management skills

• Good computer skills

• Ability to organise and prioritise work to meet deadlines and targets

• Ability to work independently using own initiative

• Ability to work effectively in a team environment

• Good telephone skills

• Excellent communication skills, verbal and written

Key Competencies

• Planning and control

• Problem Solving

• Personal Effectiveness

• Communication

• Innovation

• Working Together

• Customer Centred Approach

• Information Systems

Additional information

CLOSING DATE OF 8TH FEBRUARY 2019

PVG/disclosure requirements

Not Required