FAQs

Frequently Asked Questions (FAQ)

What organisations are eligible to apply?

Frequently Asked Questions (FAQ)

What organisations are eligible to apply?

The fund is open for applications from third sector organisations – charities, social enterprises and voluntary groups, based in Scotland who are currently commissioned to provide support to carers which is aligned with the implementation of the Carers (Scotland) Act 2016. This funding is to improve their capacity to carry out their role in local implementation of the Act.

Examples of organisations who would not be eligible to apply include Arms- length council bodies including trusts (defined by clauses in the constitution that concede control to the local authority); Private sector; Local Authorities; Public sector; third sector organisations who are not commissioned via their Local Authority or Health & Social care Partnership to provide support to carers which is aligned with the implementation of the Carers Scotland (Act) 2016

Can an organisation submit more than one application?

Yes, we will accept more than one application from an organisation. We are keen however that this fund supports as many organisations as possible therefore multiple applications will be considered in this context.

Can an organisation apply to more than one strand of the fund?

Yes, you need to submit an application for each strand. We are keen however that this fund supports as many organisations as possible multiple applications will be considered in this context.

My organisation received funding from CATS previously. Can we apply to this round?

Yes you can but please note that Strand 3 will prioritise applications from organisations who have NOT previously received CATS funding.

If I apply under Strand 1 to develop a new or alternative approach and this requires the purchase of, for example IT equipment, do I need to apply for equipment separately under Strand 3?

No, apply under Strand 1 and give details of the costs

We are currently commissioned to deliver training for carers – can I apply to this fund to increase the training we deliver?

No – The main purpose of this Scottish Government short term funding (as described in the Financial Memorandum to the Carers (Scotland) Bill) is to develop local capacity through improvements to systems, processes or technology etc. rather than delivering direct services or support to carers (which is funded locally).

When does the funding have to be spent by?

The funding awarded to an organisation will need to be spent by 31st March 2020 and this forms part of the grant contract.

Does the activity need to be completed by 31st March 2020?

Yes, it does. This is the funding period defined by Scottish Government.

Do we have to purchase hardware or software from a central supplier?

No. Your organisation may already have a business relationship/contract with an IT support/supplier, for example SCVO or another local company and therefore choose them to provide the best solution for you. Who you purchase from is a decision for you

You can complete a Digital Check- Up https://scvo.org.uk/digital/evolution/check-up

Once you have completed the check-up, you can request 1:1 support to explore the resources most relevant to your needs.

Technology Trust (TT Exchange) is UK wide charity you may wish to explore as a potential source of heavily discounted or free software for charities http://tech-trust.org/

I have an idea for a proposal – can I chat it through with someone in SCVO before I submit an application?

Certainly. Contact Irene Connelly 0141 465 7537 or email carers@scvo.org.uk

 Can I save my application form as I go along?

No. The application has to be completed in one go, so make sure you have all the    necessary information to hand. You may find it helpful to type up your application on a word document and paste it into the application form. Once you are happy with the content click on ‘submit’ to finalise your application- you will no longer be able to edit your form after you click ‘ submit’ You will be emailed a copy of all your responses.

How will my application be assessed?

After the deadline has passed, all applications will be assessed and scored by the SCVO team. This initial technical assessment will involve ensuring applications have been completed in full; organisation’s eligibility; the proposal’s fit with the activity criteria; and the impact will activity have; the difference it will make; the ongoing impact the activity will have.

During the assessment we may need to contact organisations for further information or clarification. Applications who meet the scoring threshold will be forwarded to the Decision Making panel for final selection of successful applications. The Decision Making panel will include a senior member of SCVO and representatives from national carer organisations. There will be no appeals process.

Does my organisation have to sign a contract?

Yes. If successful, you will also have some key obligations as part of the Contract.

  • Maintain accurate records of your funded activity, financial records and receipts
  • Provide feedback on progress at agreed intervals and participate in the fund’s evaluation
  • Support the sharing of learning from the activities supported by the Carers Act Transformation Support (CATS) fund. This will be in the provision of data and information reasonably requested and the attendance at events.
  • Spend any grant awarded by 31st March 2020
  • Complete all activity funded by 31st March 2020

When is funding paid to successful organisations?

SCVO will process your Grant payment and make arrangements to pay this to you via BACS to the bank account advised to us by you on receipt of:

  • Signed acceptance of grant contract
  • Your organisation bank details

It is therefore important that if you are successful you return the signed contract and bank details as soon as possible.

What will be required from my organisation in relation to monitoring and evaluation?

A full report on the outcomes and impact of your funded activities will be due approximately 3 month after 31st March 2020. SCVO will advise you of the method of this final evaluation nearer the time. There will also be a Learning & Sharing event held approximately mid-way through the funding period which all grant recipients are required to attend.

What records do I have to keep?

It is vitally important that complete records are kept for your project. 

All payments by projects must be supported by a fully transparent audit trail including transaction lists traceable to bank statements. Receipted invoices vouching individual items of expenditure are ideal. Where this cannot be done, payments must be supported by accounting documents of equivalent probative value. For example, salaries must be supported by payroll records, BACS lists and bank statements. Where electronic media are used for procurement / ordering / purchasing, payment, banking (bank statements) print-offs or ‘screen shots’ should be retained.   These financial records must be retained for 5 years following the end of your funded project. We appreciate that some organisations might have difficulty in archiving information for five years and where this is the case all relevant transactions, bank statements, petty cash, etc. can be forwarded to SCVO who will hold them for the required period.

You should also keep records that will allow you to report on the project in terms of project’s activities, beneficiaries, outputs, outcomes etc.

You should process all required paperwork within agreed timescales, provide evidence as required by SCVO (outlined above) and retain appropriate documentation to meet compliance and audit requirements agreed between Scottish Government and SCVO. 

If my organisation is awarded a CATS Fund Grant who will be the contact point in SCVO for me to discuss any issues with?

Irene Connelly is the contact at SCVO and you should contact her if you have any issues or questions. Email Irene at carers@scvo.org.uk or telephone her on 0141 465 7537.

The fund is open for applications from third sector organisations – charities, social enterprises and voluntary groups, based in Scotland who are currently providing support to carers which is aligned with the implementation of the Carers (Scotland) Act 2016. This funding is to improve their capacity to carry out their role in local implementation of the Act.

Examples of organisations who would not be eligible to apply include Arms- length council bodies including trusts (defined by clauses in the constitution that concede control to the local authority); private sector; local authorities; public sector.

Can an organisation submit more than one application?

Yes, we will accept more than one application from an organisation. We are keen however that this fund supports as many organisations as possible therefore multiple applications will be considered in this context.

Can an organisation in their application seek funding for more than one activity/item?

Yes, as long as the combined costs are within the grant award range i.e. £1k – £8k per application.

My organisation received funding in CATS round 1. Can we apply to this round?

Yes you can, however we are keen that this fund supports as many organisations as possible therefore priority will be given to organisations who have not previously received CATS Funding.

When does the funding have to be spent by?

The funding awarded to an organisation will need to be spent by 31st March 2019.

Does the activity need to be completed by 31st March 2019?

Yes, it does.

Do we have to purchase hardware or software from a central supplier?

No. Your organisation may already have a business relationship/contract with an IT support/supplier, for example SCVO or another local company and therefore choose them to provide the best solution for you. Who you purchase from is a decision for you

You can complete a Digital Check- Up

Once you have completed the check-up, you can request 1:1 support to explore the resources most relevant to your needs.

Technology Trust (TT Exchange) is UK wide charity you may wish to explore as a potential source of heavily discounted or free software for charities http://tech-trust.org/

I have an idea for a proposal – can I chat it through with someone in SCVO before I submit an application?

Certainly. Contact Irene Connelly 0141 465 7537 or email carers@scvo.org.uk

Can I save my application form as I go along?

No. The application has to be completed in one go, so make sure you have all the    necessary information to hand. You may find it helpful to type up your application on a word document and paste it into the application form. Once you are happy with the content click on ‘submit’ to finalise your application- you will no longer be able to edit your form after you click ‘ submit’ You will be emailed a copy of all your responses.

How will my application be assessed?

After the deadline has passed, all applications will be assessed and scored by the SCVO team. This initial technical assessment will involve ensuring applications have been completed in full; organisation’s eligibility; the proposal’s fit with the activity criteria; and the impact will activity have; the difference it will make; the ongoing impact the activity will have.

During the assessment we may need to contact organisations for further information or clarification. Applications who meet the scoring threshold will be forwarded to the Decision Making panel for final selection of successful applications. The Decision Making panel will include a senior member of SCVO and representatives from national carer organisations. There will be no appeals process.

Does my organisation have to sign a contract?

Yes. If successful, you will also have some key obligations as part of the Contract.

  • Maintain accurate records of your funded activity, financial records and receipts
  • Provide feedback on progress at agreed intervals and participate in the fund’s evaluation
  • Support the sharing of learning from the activities supported by the Carers Act Transformation Support(CATS) fund. This will be in the provision of data and information reasonably requested and the attendance at events.

When is funding paid to successful organisations?

SCVO will process your Grant payment and make arrangements to pay this to you via BACS to the bank account advised to us by you on receipt of:

  • Signed acceptance of grant contract
  • Your organisation bank details

What will be required from my organisation in relation to monitoring and evaluation?

A full report on the outcomes and impact of your funded activities will be due approximately 3 month after 31st March 2019. SCVO will advise you of the method of this final evaluation nearer the time.

What records do I have to keep?

It is vitally important that complete records are kept for this funding.

All payments you make must be supported by a fully transparent audit trail including transaction lists traceable to bank statements. Receipted invoices vouching individual items of expenditure are ideal. Where this cannot be done, payments must be supported by accounting documents of equivalent probative value. Where electronic media are used for procurement / ordering / purchasing, payment, banking (bank statements) print-offs or ‘screen shots’ should be retained. These financial records must be retained for 5 years. We appreciate that some organisations might have difficulty in archiving information for five years and where this is the case all relevant transactions, bank statements, petty cash, etc. can be forwarded to SCVO who will hold them on your behalf for the required period.

You should also keep records that will allow you to report on the project in terms of project’s activities, beneficiaries, outputs, outcomes etc.

You should process all required paperwork within agreed timescales, provide evidence as required by SCVO (outlined above) and retain appropriate documentation to meet compliance and audit requirements agreed between Scottish Government and SCVO.

If my organisation is awarded a CATS Fund Grant who will be the contact point in SCVO for me to discuss any issues with?

Irene Connelly is the contact at SCVO and you should contact her if you have any issues or questions. Email Irene at capacity@scvo.org or telephone her on 0141 465 7537

Page last modified on 4th June 2019