Frequently Asked Questions – CCRF Round 5

The Gathering 2018

Which organisations are eligible to apply? 

Voluntary sector organisations who are tackling the effects of welfare reform and are based in Scotland and delivering services in Scotland, with an annual income of £250,000 or less who would be eligible to apply include: 

  • Charities  
  • Voluntary Organisations  
  • Social Enterprises  
  • Community Organisations  
  • Volunteering Bodies  
  • Credit Unions 
  • Housing Associations  
  • Community Interest Companies (CICs) – if no profit distribution  
  • Charitable trusts (if the trust was set up by a local authority, the trust must be fully independent from the local authority) 
  • Community Enterprise Trusts 

Your organisation must be part of a regulated body. Where this is not the case, your application must be have the support of a regulated organisation.  

Examples of organisations who would not be eligible to apply include: 

  • Arms- length council bodies including trusts (defined by clauses in the constitution that concede control to the local authority). 
  • Community Interest Companies where there is profit distribution 
  • Private sector 
  • Local Authorities 
  • Public sector 

The project I am looking to submit a proposal for a project that sits within a charity that has an income in excess of £250,000. Does this mean I cannot apply on behalf of this project? 

Not necessarily. You would have to demonstrate that the project making the application is completely independent from the charity and has its own management board with no deferment to the charity. We would expect to see financial records that reflect this. 

Can an organisation submit more than one application?  

Yes, we will accept more than one application from an organisation however we can only fund one project per organisation in each round of funding.  

We received Community Capacity & Resilience funding previously. Can we apply to fund the same project again? 

The Community Capacity & Resilience fund is not intended to fund repeat projects/activity. The fund is primarily about providing small grants to grassroots organisations to deliver projects/activities over a short period of time (up to 9 months) that increase their capacity to mitigate the impact of welfare reform, promote social inclusion, combat inequality, and increase partnership working. It is hoped organisations can then use the experience and evidence of delivering their projects/activities to seek longer term funding from other sources.  

The Community Capacity & Resilience fund will continue to seek feedback on the funds operation and review its application process to ensure it meets needs 

We received funding in a previous round. Can we apply to fund a different project/activity in this round? 

Yes, as long as you still meet the organisation eligibility criteria and you can demonstrate:  

  • How your proposal will expand/develop the organisations capacity in order to meet demand relating to welfare reform 
  • How it will help bring organisations together in partnership to support people 
  • How it will develop people’s ability to prevent themselves from reaching crisis point 

I have an idea for a proposal – can I chat it through with someone in SCVO before I submit an application? 

Certainly. Contact Irene Connelly 0141 465 7537 or email capacity@scvo.org.uk 

Can I save my application form? 

   The application has to be completed in one go, so make sure you have all the necessary information to hand. Some applicants find it useful to prepare their responses on a word document and then paste this on to the application form. When you have completed all sections of the application form you can if you wish to go back and review the content and make changes. Once you are happy with the content click on ‘submit’ to finalise your  application – you will no longer be able to edit your form after you have clicked ‘submit. When you have submitted your application form you will receive a copy of your responses by email.

How will my application be assessed? 

After the deadline has passed, all applications will be assessed and scored by the SCVO team. This assessment will involve looking at organisation’s eligibility; the proposal’s fit with the project/activity criteria; the impact will project/activity have on the community; the difference it will make in combating poverty, social inequality or welfare reform; the ongoing impact the project/activity will have. 

During the assessment we may need to contact organisations for further information or clarification. Applications who meet the scoring threshold will be forwarded to the Decision Making panel for final selection of successful applications. The Decision Making panel will include a senior member of SCVO and two representatives from other third sector organisations. There will be no appeals process but unsuccessful applicants will be signposted to other potential sources of support.  

Does my organisation have to sign a contract? 

Yes. If successful, you will also have some key obligations as part of the Contract. 

  • Provide approved evidence of your organisation income (must be £250,000 or less) 
  • Provide information on proposed project expenditure  
  • Maintain accurate records of your project activity and financial records and receipts 
  • Provide feedback on your project’s progress at agreed intervals  

You can also download a copy of the Contract here to ensure you can comply.  

When is funding paid to successful organisations? 

The funding will be released when SCVO receive the following from successful applicants: 

  • Signed acceptance of grant contract 
  • Evidence of your organisation income (must be £250,000 or less) 
  • Your organisation bank details 
  • The detail of spend forecast 

Your grant will be released approximately 2 weeks prior to your project start date. Payment will be made by BACS to the account notified to us.  

What records do I have to keep? 

 It is vitally important that complete records are kept for your project.  

All payments by projects must be supported by a fully transparent audit trail including transaction lists traceable to bank statements. Receipted invoices vouching individual items of expenditure are ideal. Where this cannot be done, payments must be supported by accounting documents of equivalent probative value. For example, salaries must be supported by payroll records, BACS lists and bank statements. Where electronic media are used for procurement / ordering / purchasing, payment, banking (bank statements) print-offs or ‘screen shots’ should be retained. These financial records must be retained for 5 years following the end of your funded project. We appreciate that some organisations might have difficulty in archiving information for five years and where this is the case all relevant transactions, bank statements, petty cash, etc. can be forwarded to SCVO who will hold them on your behalf for the required period. 

You should also keep records that will allow you to report on the project in terms of project’s activities, beneficiaries, outputs, outcomes etc.  

There is also a legal responsibility to comply with the provisions of the Data Protection laws and this applies to data sharing, transfer and retention.   

You should process all required paperwork within agreed timescales, provide evidence as required by SCVO (outlined above) and retain appropriate documentation to meet compliance and audit requirements agreed between Scottish Government and SCVO.  

Page last modified on 4th November 2019