Administration and Media Assistant Clackmannanshire Third Sector Interface

The Gathering 2018

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Organisation information

Organisation
Clackmannanshire Third Sector Interface

Charity registered in Scotland SC042543

Website
http://www.ctsi.org.uk
Twitter
https://twitter.com/clacksctsi
Facebook
https://www.facebook.com/CTSIalloa/
Good HQ
@Clackmannanshire_Third_Sector_Interface_Ltd

Aims & objectives

Our Vision Clackmannanshire is a scenic and historic place people enjoy living. It has buoyant, energised communities with aspiring spirit willing to make change happen. Our vision is to enable those communities to become active and involved to share ideas, resources and skills, and continue their journey to improve their environments, health and lives. Our Mission CTSI provides a ‘single door’ to better inform, support and to connect partners. We will encourage greater voluntary action by the people of Clackmannanshire to continue to bring effective change and control over their resources to improve their communities. We will work to continue to improve our service and skills for our members, support partnerships and raise the profile of CTSI and Clackmannanshire.
Job number
10500
Location
Alloa
Time of attendance
Monday to Friday
No of references
Not supplied
Hours (per week)
25
Shifts/rota
Some flexibility, to be agreed with supervisor
Salary (£/hr)
9.00

Job description

The post holder will provide general administrative support within the CTSI office to assist the development of Third Sector Organisations in Clackmannanshire.

Principle Responsibilities

• Answer telephone enquiries and take messages/divert calls as appropriate

• Facilities support – room booking, setting up/tidying of meeting rooms, greeting visitors

• Administration of the Saltire Awards

• Assist with our Volunteer Drop In sessions – ensuring potential volunteers complete a registration form, inputting the form on our CRM system Milo

• Correspond with volunteers as required – this may include sending identified volunteering options, or liaising with host organisations to arrange meetings for volunteers

• Assist with administrative tasks related to our communications – scheduling social media posts, updating events on our website, inputting information in to our monthly e-bulletins

• Attend and input to staff meetings

• Responsibility for unlocking and locking buildings, setting burglar alarms (occasionally)

• Other duties as required by the organisation on an ad hoc basis

Person specification

• Good literacy skills

• Some experience of delivering customer care and service would be advantageous

• Enthusiasm and commitment to learn about and get involved in CTSI’s activities.

• Confident in dealing with telephone enquiries and a good phone manner

• Computer skills with competency in Microsoft Office and database packages

• Good attention to detail and ability to follow organisation procedures

• The ability to deal tactfully, calmly and effectively with a wide range of people from within and outside the organisation

• Ability to work as part of a team and independently

Additional information

** CLOSING DATE FOR APPLICATIONS/REFERRALS = WEDNESDAY 18TH SEPTEMBER 2019 **

PVG/disclosure requirements

Not Required