Admin Assistant Scottish Historic Buildings Trust

Enquire/Apply Print

Organisation information

Organisation
Scottish Historic Buildings Trust

Charity registered in Scotland SC034507

Website
http://www.shbt.org.uk
Good HQ
@Scottish_Historic_Buildings_Trust

Aims & objectives

Scottish Historic Buildings Trust (SHBT) is a charitable Building Preservation Trust (BPT) based in Scotland but with a remit to operate throughout the UK. SHBT undertakes its own BPT projects as well as helping community groups, other Trusts and individuals to identify, fund and deliver lively, viable and sustainable new uses for cherished historic buildings whose survival is threatened by disuse, dereliction or demolition.
Job number
8184
Location
Dumbarton
Time of attendance
Monday to Friday 9am until 5pm
No of references
2
Hours (per week)
35
Shifts/rota
May involve some evening and weekend work
Salary (£/hr)
£6.15 - £8.21 per hour depending on age

Job description

• Reception: admitting and welcoming visitors to the building; answering

telephone calls and transferring as appropriate; dealing with general

telephone, email or personal enquires

• Servicing meetings and events: setting up meeting rooms as required;

providing refreshments; clearing away used dishes, rubbish and recycling; re-

setting rooms

• Administration: issuing and filing signing-in sheets, room booking forms etc.;

producing administrative and financial reports as requested.

• Office tasks: dealing with incoming and outgoing post, photocopying,

shredding, monitoring office supplies, filing, and general administrative duties.

• Open and closing the building on a daily basis

• Participate in staff meetings

• Deputise for the Property Manager in her absence

• Assist with SHBT events both within the building and externally, as directed

• Assist with the Contacts Database and preparing mail shots for events

• Adhere to all SHBT policies and procedures

Person specification

Essential Qualities:-

• Friendly, welcoming, customer-focused with a positive attitude

• The consistent ability to follow agreed systems and procedures

• A can do attitude

• Good organisational and time management skills

• Good, clear written and spoken communication skills

• Computer Literacy

Additional information

Able to suggest and implement improvements to systems and procedures. • An interest in historic buildings. • Familiarity with Microsoft Office, Word, Excel, Outlook

PVG/disclosure requirements

Not Required